Instructor Code of Conduct

Youth Safety Prevention Policies and Code of Conduct 
January 2021

Guiding Principles

PRINCIPLE A: COMPETENCE I will strive to maintain high standards of excellence in my work. I will recognize the boundaries of my particular competencies and the limitations of my expertise. I will provide only those services and use only those techniques for which I am qualified by education, training, or experience. In those areas in which my personal knowledge does not exist, I will exercise careful judgment and take appropriate precautions to protect the welfare of those with whom I work, the athlete.

PRINCIPLE B: INTEGRITY I will seek to promote integrity in the practice of coaching. I will be honest, fair, and respectful of others. I will strive to be aware of my own belief systems, values, needs, and limitations and the effect of these with whom I work. To the extent feasible, I will attempt to clarify for relevant parties the roles they are performing and to function appropriately in accordance with those roles. I will avoid improper and potentially harmful dual relationships.

PRINCIPLE C: PROFESSIONAL RESPONSIBILITY I will uphold the standards of conduct, clarify the roles and obligations, accept appropriate responsibility for behavior, and adapt my methods to the needs of different athletes, volunteers, and participants. I will consult with, refer to, or cooperate with others to the extent needed to serve the best interest of their athletes or other recipients of their services. My moral standards and conduct are personal matters to the same degree as is true of any other person, except when my conduct may compromise my coaching responsibilities.

PRINCIPLE D: RESPECT FOR PARTICIPANTS AND DIGNITY I will respect the fundamental rights, dignity, and worth of all participants. I will be aware of cultural, individual, and role differences, including those due to age, gender, race, ethnicity, national origin, religion, sexual orientation, disability, language, and socioeconomic status.

PRINCIPLE E: CONCERN FOR OTHERS’ WELFARE I will seek to contribute to the welfare of those with whom I interact. In my actions, I will consider the welfare and rights of their athletes and other participants. When conflicts occur among my obligations or concerns, I will attempt to resolve these conflicts and to perform my role in a responsible fashion that avoids or minimizes harm.

PRINCIPLE F: RESPONSIBLE COACHING I am aware to their responsibilities to the community and the society in which I work and live.
 

In addition to the above Guiding Principles, I will:

Respect Others

  •  I will respect the rights, dignity and worth of staff, athletes, coaches, other volunteers, friends and spectators.

  •  I will treat everyone equally regardless of gender, ethnic origin, religion or ability.

  •  I will be a positive role model for the athletes I coach.


​Ensure a Positive Experience

  •  I will ensure that for each athlete, the time spent with Peak Level Performance is positive.

  •  I will respect the talent, developmental stage and goals of each athlete.

  •  I will ensure each athlete competes in events that challenge that athlete’s potential and are appropriate to that athlete’s ability.

  •  I will be fair, considerate and honest with athletes and communicate with athletes using

    simple, clear language.

  •  I will instruct each athlete to perform to the best of the athlete’s ability.


Act Professionally and Take Responsibility for My Actions

  •  My language, manner, punctuality, preparation and presentation will demonstrate high standards.

  •  I will display control, respect, dignity, and professionalism to all involved in the program (athletes, coaches, parents, spectators, media, etc.).

  •  I will encourage athletes to demonstrate the same qualities.

  •  I will not drink alcohol, smoke or take illegal drugs while representing Peak Level


Performance

  •  I will refrain from any form of personal abuse towards athletes and others, including

    verbal, physical and emotional abuse.

  •  I will be alert to any form of abuse from other sources directed toward athletes in my care.


Quality Service to the Clients and Athletes

  •  I will seek continual improvement through performance evaluation and ongoing coach education.

  •  I will be knowledgeable about the program I coach.

  •  I will provide a planned training program.


​Health and Safety of the Clients and Athletes

  •  I will ensure that the equipment and facilities are safe to use.

  •  I will ensure that the equipment, rules, training and environment are appropriate for the

    age and ability of the athletes.

  •  I will review each athlete’s medical form and be aware of any limitations on that athlete’s

    participation noted on that form.

  •  I will encourage athletes to seek medical advice when required.

  •  I will maintain the same interest and support toward sick and injured athletes.

  •  I will allow further participation in training and competition only when appropriate.
     

Process Relating to Violation of Code: In the event that a violation of the Code of Conduct occurs during a Peak Level Performance activity, Peak Level Performance may take action in order to protect its interests and those of staff, athletes, coaches and others at the location.
 

COACHES, MENTORS AND VOLUNTEERS AGREE TO:

  •  Conduct myself in a dignified manner relating to emotions, language, attitude and actions

  •  Act at all times to protect the principles of fun, safety and development of all participants

  •  Display control and professionalism at all times under any circumstances

  •  Respect the rights, dignity and worth of every person, including coaches, parents,

    participants, and spectators

  •  Refrain from physical contact with athletes except where necessary for the development

    of the participants’ skill(s) or athletic ability

  •  Be aware and understand the role and influence of a coach as an educator, imparting

    knowledge of skill as well as proper personal and social behavior

  •  Be reasonable in my demands on participants’ energy and enthusiasm

  •  Provide an opportunity for all participants to play games and activities

  •  Agree to uphold the progressive coaching principles found within the NASM Optimal

    Performance Training Model

  •  Ensure that equipment and facilities meet safety standards and are appropriate to the

    level of the athletes

  •  Seek to learn the latest coaching practices that take into account the principles of growth

    and development of participants

  •  Agree to abide SafeSport policy (outlined below)

 

SAFESPORT REQUIRED PREVENTION POLICIES

Peak Level Performance is committed to creating and maintaining a safe and welcoming environment for children and all participants affiliated with the organization. As recent events have shown, youth sports can be a high-risk environment for misconduct, including, but not limited to, child physical and sexual abuse. Peak Level Performance adamantly opposes all forms of abuse. As such, it is imperative that all persons involved with Peak Level Performance actively participate in the protection of youth. To that end, Peak Level Performance is committed to fully complying with all elements of The Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017 (the “Act”), which was enacted to curtail and prevent abuse found at various youth sports organizations by elevating the standard of care by which sports organizations must act.

As part of our compliance efforts associated with the Act, effective immediately, Peak Level Performancehereby adopts the following Prevention Policies as guidelines to promote appropriate behaviors and activities. These Policies relate to the following areas:

  •  One-on-one Interactions, including meetings and individual lessons (Peak Level Performance is required to establish reasonable procedures to limit one-on-one interactions)

  •  Bathrooms and changing areas

  •  Social media and electronic communications

  •  Local travel

  •  Participant Opportunities
     

These Policies shall apply to the following categories of adults:

1. Adults who have regular contact with participants who are minors
2. Any adult authorized by Peak Level Performance to have regular contact with or authority over a participant who is a minor
3. Adult staff and all volunteers of Peak Level Performance

 

POLICIES FOR ONE-ON-ONE INTERACTIONS

The majority of child sexual abuse is perpetrated in isolated, one-on-one situations. By reducing such interactions between children and adults, programs reduce the risk of child sexual abuse. However, one-on-one time with trusted adults is also healthy and valuable for a child. Policies concerning one-on-one interactions protect children while allowing for these beneficial relationships.

A. Mandatory Components

Observable and interruptible
One-on-one interactions between a minor participant and an adult (who is not the minor’s legal guardian) are permitted if they occur at an observable and interruptible distance by another adult except under emergency circumstances.

Meetings

  •  Meetings between adults and minor participants may only occur if another adult is

    present, except under emergency circumstances. Such meetings must occur where interactions can be easily observed and at an interruptible distance from another Adult.

  •  If a one-on-one meeting takes place in an office, the door to the office must remain unlocked and open. If available, it will occur in an office that has windows, with the windows, blinds, and/or curtains remaining open during the meeting.

  •  Individual lessons between adults and minor participants are permitted if the lesson is observable and interruptible by another adult. It is the responsibility of the adult to obtain the written permission of the minor’s legal guardian in advance of the individual lesson if it is not observable and interruptible by another adult. Permission for individual lessons must be obtained at least every six months. Parents, guardians, and other caretakers must be allowed to observe the lesson.
     

B. Recommended Components

Monitoring
When one-on-one interactions between adults and minor participants occur, other adults will monitor these interactions. Monitoring includes: knowing that the one-on- one interaction is occurring, the approximate planned duration of the interaction, and randomly dropping in on the one-on-one.

Out-of-program contacts
Adults are prohibited from interacting one-on-one with unrelated minor participants in settings outside of the program that are not observable and interruptible (including, but not limited to, one’s home and individual transportation), unless parent/legal guardian’s written consent is provided for each out-of-program contact. Nonetheless, such arrangements are strongly discouraged.

BATHROOM AND CHANGING AREAS

A. Mandatory Components

Non-exclusive facility
If Peak Level Performance uses a facility (e.g., program location or similar events) and the facility is used by multiple constituents, adults in categories 1 through 3 are nonetheless required to adhere to the rules set forth herein.

Use of recording devices
Use of any device (including a cell phone) recording capabilities, including voice recording, still cameras and video cameras in bathrooms, changing areas, or similar spaces is prohibited.

Undress
Under no circumstances shall an unrelated adult intentionally expose his or her breasts, buttocks, groin, or genitals to a minor participant.

One-on-one interactions
At no time are unrelated adults permitted to be alone with a minor participant in a bathroom or changing area, except under emergency circumstances.

     

Monitoring
Peak Level Performance will regularly and randomly monitor the use of bathrooms and changing areas to ensure compliance with these policies.

B. Recommended Components

To minimize the risk of bullying and hazing, Peak Level Performance should use bathroom monitors to ensure that minor participants are not left unsupervised in bathrooms and changing areas.

Adults make every effort to recognize when a minor participant goes to the bathroom or changing area during the program, if they do not return in a timely fashion, will check on the minor athlete’s whereabouts.

SOCIAL MEDIA & ELECTRONIC COMMUNICATIONS

A. Mandatory Components

Content
All electronic communication originating from adults to minor participants must be professional in nature.

Open and transparent
Absent emergency circumstances, if an adult needs to communicate directly with a minor participant via electronic communications (including social media), another adult or the minor’s legal guardian will be copied.

If a minor participant communicates to the adult privately first, said adult should respond to the minor participant with a copy to another adult or the minor’s legal Guardian.

When an adult communicates electronically to the entire team, said adult will copy another adult.

Prohibited Electronic Communications
Adults with authority over minor participants are not permitted to maintain private social media connections with unrelated minor participants and such adults are not permitted to accept new personal page requests on social media platforms from minor participants, unless the adult has a fan page, or the contact is deemed a celebrity contact vs. regular contact. Existing social media connections on personal pages with minor participants shall be discontinued.

Minor participants may “friend” the organization’s official page and are discouraged from “friending” personal social media pages of adults.

Requests to discontinue
Legal guardians may request in writing that their minor participant not be contacted through any form of electronic communication by the organization or by the adults subject to this policy. Peak Level Performance will abide by any such request that their minor participants not be contacted via electronic communication, absent emergency Circumstances.

B. Recommended Components

Hours
Electronic communications should generally only be sent during normal waking hours, i.e. not at night, unless emergency circumstances exist.

Monitoring
Peak Level Performance monitors its social media pages and removes any posts that violate the organization’s policies and practices for appropriate behavior.

Peak Level Performance will inform the legal guardian of a minor participant of any prohibited posts, as well as the organization’s administrator.

LOCAL TRAVEL
A. Mandatory Components - Local travel consists of travel to the program that occurs locally and does not include coordinated overnight stay(s).

Transportation
Adults who are not also acting as a legal guardian, shall not ride in a vehicle alone with an unrelated minor participant, absent emergency circumstances, and must have at least two minor participants or another adult at all times, unless otherwise agreed to in writing by the minor participants parent/legal guardian in advance of each local travel.

B. Recommended Components

Shared or Carpool Travel Arrangement
Parents/legal guardians are encouraged to pick up their minor participant first and drop off their minor participant last in any shared or carpool travel arrangement. Parents/legal guardians should receive education concerning child abuse prevention before providing consent for their minor participant to travel alone with an adult who is subject to these policies.